The problem
A family with direct assets does not have a system. Custodians, lenders, advisors, counsel, accountants and property managers each hold part of the picture. Nothing holds all of it, so the office assembles it by hand, every time anyone asks.
Four questions, answered by hand
The answer lives in operating agreements, trust deeds, and the memory of whoever set it up.
In a dozen statements, dated differently, from institutions that do not know each other exists.
In loan documents, lease files, and a spreadsheet someone keeps current by hand.
Nobody knows until someone goes looking.
The fear underneath all four: that the answer lives in one person's head, and that person is on holiday.